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Card Purchases

Requested on
Thu 20th December, 2012
Reference
FOI 2561
Resolution
Information provided

Question

I am writing to request details under the Freedom of Information Act on spending by councillors, senior council officers and other council staff using purchase cards/procurement cards/'p-cards'/council credit cards or similar

More specifically:

1. How many councillors are currently authorised to use purchase cards/procurement cards/'p-cards'/council credit cards or similar?

2 a) The total amount spent by councillors using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2011/12
b) The total amount spent by councillors using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2010/11
c) The total amount spent by councillors using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2009/10
d) The total amount spent by councillors using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2008/09
e) The total amount spent by councillors using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2007/08

3. Please also provide a copy of the card statements, 'management information' or line-by-line data for each card (in a xls or csv format) giving a breakdown of the spending, including the name of the councillor/authorised card user(s), the date of each transaction, the merchant paid, the transaction amount, the transaction description and any other description held on record to explain each transaction.

4. How many senior council staff are currently authorised to use purchase cards/procurement cards/'p-cards'/council credit cards or similar?

5. a) The total amount spent by senior council officers using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2011/12
b) The total amount spent by senior council officers using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2010/11
c) The total amount spent by senior council officers using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2009/10
d) The total amount spent by senior council officers using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2008/09
e) The total amount spent by senior council officers using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2007/08

6. Please also provide a copy of the card statements, 'management information' or line-by-line data for each card (in a xls or csv format) giving a breakdown of the spending, including the name of the senior council officer/authorised card user(s), the date of each transaction, the merchant paid, the transaction amount, the transaction description and any other description held on record to explain each transaction.

7. How many other council staff are currently authorised to use purchase cards/procurement cards/'p-cards'/council credit cards or similar?

8. a) The total amount spent by other council staff using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2011/12
b) The total amount spent by other council staff using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2010/11
c) The total amount spent by other council staff using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2009/10
d) The total amount spent by other council staff using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2008/09
e) The total amount spent by other council staff using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2007/08

9. Please also provide a copy of the card statements, 'management information' or line-by-line data for each card (in a xls or csv format) giving a breakdown of the spending, including the name of the council worker/authorised card user(s), the date of each transaction, the merchant paid, the transaction amount, the transaction description and any other description held on record to explain each transaction.

Please note, senior officers are to be taken as those defined as chief officers in the Localism Act 2011 (s43(2)) http://www.legislation.gov.uk/ukpga/2011/20/part/1/chapter/8/enacted

Answer

Following the above information request I am pleased to provide the following information:

No Charnwood Borough Council Councillors have a council credit card.

5 Members of staff are authorised users of Council Credit Cards:

Chief Executive
Procurement Manager
Technical Strategy and Services Manager
2 x Civic Officers.

I have attached 4 spreadsheets which shows the individual transactions made on the council credit cards from financial years 2008/09 to 2011/12.  We do not hold the information for 2007/08.

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