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Flights Paid for by the Council

Requested on
Wed 22nd June, 2011
Reference
FOI 1349
Resolution
Information provided

Question

I am writing to obtain information about air travel paid for by your organisation during the financial years 2009-10, 2010-11 and 2011-12 to date.
To outline my query as clearly as possible, I am requesting:
A list of every flight paid for during the financial years:
a. 2009-10
b. 2010-11
c. 2011-12 to date.
Please include, for each flight, the flight date, vendor, total cost of booking (including any booking fees), class of flight and the origin and destination of the flight.
A copy of the council’s guidance on the use of flights.

Answer

Thank you for your recent information request regarding flights which the Council has considered. 
However while the information requested is held by the Council in the form of individual expenses claim forms, it is not held in a manner which enables the information you requested, i.e claims relating specifically to air travel, to be collated easily as these are not logged separately.  The time required to locate and retrieve information regarding the flight dates, cost, destination and vendor from those individual claim forms would exceed the appropriate limit for dealing with requests set out in section 12 of the Act and the Appropriate Limit and Fees Regulations. 

I have however attached a spreadsheet which shows the flight details of our twinning visits over the last 3 years, as these make up the majority of all overseas travel by members and officers of the council.

The Council does not have any specific policy or guidelines regarding flights, however all requests for travel and travel expenses must be approved by the individual's manager, following the criteria that the expense is necessary, timely and reasonable.

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