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Lift Contract

Requested on
Fri 29th August, 2014
Reference
FOI 4902
Resolution
Information provided

Question

In line with the Freedom of Information Act, under the guidelines of the European Directive, we request that the following information be provided regarding Charnwood Borough Council tendering procedures regarding Lift, Escalator, Access & Mobility Equipment, HVAC and any Supply Chain/Logistics Lifting Equipment:

Freedom of Information - Questions

 Please detail when the current contract for the service and maintenance of lift and access equipment is due for renewal.

 Please advise on, or provide the following information:
o The date of when the next tender opportunity will be released.

o If the contract will be awarded in lots by regions or a multiple contractor award.
 The duration of the aforementioned contract and any extension periods that may be incorporated following the initial term.

 Details of the incumbent supplier.
 Detail the specification of the units involved within this contract, including the number of units and sites listed.
 A sample copy of the most recent tender advertised for the service of maintenance of lifting equipment, including a copy of the terms and conditions.
 A copy of the OJEU notice published as call of competition for the last lifting equipment, service and maintenance contract.
 A copy of the contract award notice for the most recent tendering opportunity for both new installation of products as detailed above along with the same for the maintenance for the same products.
 Please advise where future tender opportunities will be advertised, either directly by (company name) or through a third party resource. If advertised through a third party, please detail the portal or resource used.
 Please advise if Pickerings Lifts:
o Are currently on the current Approved Supplier Lift. If not, will accreditation to bodies including CHAS, Constructionline, SafeContractor, Achilles and Altius provide automatic approval?
o Are required to complete a Pre-Qualification Questionnaire prior to tender submission.

 Please advise on the following:

o Is a third party facilities or property management group involved in the handling of (Company Name) tender processes. If so, please detail the group involved.
o Please provide details of the individual or department responsible for procuring for (Company Name) services of a specialist nature or overseeing liaison with the third party.

Answer

•  Please detail when the current contract for the service and maintenance of lift and access equipment is due for renewal. There are three below OJEU threshold  maintenance contracts with various suppliers which end on differing dates
 
Please advise on, or provide the following information:
• The date of when the next tender opportunity will be released. Please see our contract register link provided http://limfam.charnwood.gov.uk/ContractsSearch/ContractList.aspx for details of contract end dates
• If the contract will be awarded in lots by regions or a multiple contractor award. N/A we are not a procurement consortium we do not operate regionally
• The duration of the aforementioned contract and any extension periods that may be incorporated following the initial term. N/A
 
• Details of the incumbent supplier. We have several maintenance contracts the suppliers are Hytrac Lifts Ltd, Thyssenkrupp Elevator UK Ltd Otis Plc
• Detail the specification of the units involved within this contract, including the number of units and sites listed.
Maintenance Contract with Hytrac Lifts Ltd bronze maintenance
1 x Passenger Lift - (6 person) Southfields Offices
1 x Platform Lift – (4 persons) ICS Building
1 x Platform Lift – (4 person) Woodgate Chambers
1 x Disabled Platform Lift – (1 person) Woodgate Chambers
1 x Passenger Lift - (6 person) Ark Business Centre
1 x Disabled Platform Lift - (1 person) Oak Business Centre

Maintenance Contract with Thyssenkrupp Elevator UK Ltd

2 x Passenger – (6 Person) Lift Loughborough Town Hall

Contract with Otis Plc

2X Passenger Lift – (6 person) Beehive Lane Car Park


• A sample copy of the most recent tender advertised for the service of maintenance of lifting equipment, including a copy of the terms and conditions. N/A
• A copy of the OJEU notice published as call of competition for the last lifting equipment, service and maintenance contract. N/A
• A copy of the contract award notice for the most recent tendering opportunity for both new installation of products as detailed above along with the same for the maintenance for the same products. N/A
• Please advise where future tender opportunities will be advertised, either directly by (company name) or through a third party resource.  If advertised through a third party, please detail the portal or resource used. Contract  over £25K are advertised in Source Leicestershire  and The Charnwood Borough Council Contract register When contracts are above £172K we advertise in Tenders Electronic Daily (TED) Source Leicestershire and The Charnwood Borough Council Contract Register.
• Please advise if Pickerings Lifts:
• Are currently on the current Approved Supplier Lift.  If not, will accreditation to bodies including CHAS, Constructionline, SafeContractor, Achilles and Altius provide automatic approval? Charnwood Borough Council along with many other Local Authorities does not operate preferred supplier lists. Charnwood Borough Council uses Construction line as a means to identify pre qualified suppliers in construction related industries as you are registered with Construction line your organisation will be a pre qualified supplier to a large number of Local Government contracts
• Are required to complete a Pre-Qualification Questionnaire prior to tender submission. If Construction line is not used to short list Pickerings would be required to complete a Pre-Qualification Questionaire (PQQ)  in the event that a two stage procurement process was used.
 
Please advise on the following:
 
• Is a third party facilities or property management group involved in the handling of (Company Name) tender processes.  If so, please detail the group involved. Charnwood access Eastern Shires Purchasing Organisation (ESPO), Pro 5, Crown Commercial Service (CCS), Northern Housing Consortium, Procurement for Housing  (PfH)  and Focus 21 framework contracts.
• Please provide details of the individual or department responsible for procuring for (Company Name) services of a specialist nature or overseeing liaison with the third party.  Central Procurement Team (CPT) email Procurement@charnwood.gov.uk

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