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Postal Costs

Requested on
Tue 12th February, 2013
Reference
FOI 2708
Resolution
Information provided

Question

1. Your postal spend in 2011 and 2012 on the following - exact costs where possible or if unavailable please provide estimated costs –
- 1st class post including number of items
- 2nd class post including number of items
- Other postal spend
2. How do you process your mail? – stamps, franking, Postage Paid Impressions ( PPI ), Down Stream Access ( DSA ) , DX or if any other service please specify 3. If DSA please indicate service provider and agreed current rates – e.g. OGC pricing or bespoke / machine readable letters and non-machine readable letters
4. If you use a Royal Mail discounted service such as Clean Mail or Business Mail advance, how much has been received in refunds within the last 12 months?
5. If using a postal franking system, please specify supplier and model
6. Is the equipment owned or leased through supplier / 3rd party finance house 7. If equipment is owned outright, the month, year and cost of purchase plus the annual maintenance costs 8. If leased, the month, year and term of lease plus quarterly / annual costs including maintenance
9. Will the 2013 budget be an increase on the 2012 spend? If so what is the estimated 2013 postal budget?
10. What is the reduction, as a percentage, that your postal services will be tasked with in 2013?
11. What is the typical decision process within your organisation for postal services ?
12. Who is ultimately responsible for making decisions such as the allocation of contracts for postal and affiliated services for your organisation?

Answer

other service please specify
Franking and DX

3. If DSA please indicate service provider and agreed current rates – e.g. OGC pricing or bespoke / machine readable letters and non-machine readable letters
N/A

4. If you use a Royal Mail discounted service such as Clean Mail or Business Mail advance, how much has been received in refunds within the last 12 months?
N/A

5. If using a postal franking system, please specify supplier and model
Neopost IJ80 x 2

6. Is the equipment owned or leased through supplier / 3rd party finance house
Owned

7. If equipment is owned outright, the month, year and cost of purchase plus the annual maintenance costs
Both purchased in June 2006, cost £9.3k each, annual maintenance service plan £2.5k (covering both m/c's)

8. If leased, the month, year and term of lease plus quarterly / annual costs including maintenance
N/A

9. Will the 2013 budget be an increase on the 2012 spend? If so what is the estimated 2013 postal budget?
No - 2013-14 post budgets from these offices total £95k

10. What is the reduction, as a percentage, that your postal services will be tasked with in 2013? 
N/A

11. What is the typical decision process within your organisation for postal services ?
Ongoing use of franked post via Royal Mail, but willing to meet with other organisations to understand their alternative offerings and investigate whether cost-effective to look elsewhere (bearing in mind 'hidden' costs from any associated operational reorganisation, and limited internal administration resources available).

12. Who is ultimately responsible for making decisions such as the allocation of contracts for postal and affiliated services for your organisation?
Council's Cabinet, based on recommendations from Senior Officers (including outcomes of formal tendering process where applicable)

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