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Printing and Postage Costs

Requested on
Fri 1st March, 2013
Reference
FOI 2756
Resolution
Information provided

Question

I am writing to obtain information about your expenditure on printing and postage.
To outline my query as clearly as possible, I am requesting:
1) The overall cost of printing by the Council for the financial years 2009-10, 2010-11 and 2011-12 broken down by year

2) The cost of printing for each of these years broken down by Council departments

3) The cost of printing for each of these years by the council's internal printing service if one exists

4) The cost of printing for each of these years by any external supplier

5) The cost of postage for each of these years.

By printing, I mean leaflets, letters and information published and / or sent to residents, businesses etc as well as internal documents for use by council officers and councillors.
By postage I mean the cost of sending physical documents whether by Royal Mail or any other courier or shipping company.

Answer

1) The overall cost of printing by the Council for the financial years 2009-10, 2010-11 and 2011-12 broken down by year:
The costs for external printing come under the same code as all stationary orders on our financial system.  Although we would hold the information requested in the form of individual invoices, it is not held in a manner which would allow for easy collation of the requested data.  The time required to go through each individual invoice to gather data on printing charges would exceed the appropriate limit for dealing with requests set out in section 12 of the Act and the Appropriate Limit and Fees Regulations

The Council would normally wish to offer suggestions as to how some of the information could be provided or how a differently worded request could result in information being provided within the terms of the Act and the Regulations.  However due to the complexity of the information requested in this case in relation to the way in which the Council holds information this does not appear possible in this case. 

2) The cost of printing for each of these years broken down by Council departments – as above

3) The cost of printing for each of these years by the council's internal printing service if one exists
Charnwood Borough Council does not have an internal printing service.  The costs under the council’s printer contract are:
2009/10 £139,727
2010/11 £136,186
2011/12 £127,922.23

4) The cost of printing for each of these years by any external supplier – See 1 above

5) The cost of postage for each of these years.
2009/10 £228,246.14
2010/10 £195,620.43
2011/12 £144,924.41

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