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How to do business with us

Our Contract Procedure rules require that all contracts for £25,000 or above are advertised on Contracts finder, our contract register and also in Source Leicestershire. We encourage suppliers who wish to do business with us to monitor our contract register for opportunities that could be of interest.

As part of our aim to encourage you to do business with us, members of the procurement team attend local engagement ‘meet the buyer’ events aimed at explaining how we tender for contracts and how to find contract opportunities.

All public sector contracts that are for EU threshold or above must be advertised via the OJEU web site.


Our procurement process

Below is a guide to our procurement process required per life time contract spend. Visit our procurement process explained page for more information.

Contract Value

Process

Award Procedure based on

Contract Opportunity Publication

Documentation

From

To

£0

£5,000

Quotation

Minimum of three  quotations

           -

Quotation may be delivered by e-mail

Employee to record details

£5,000

£25,000

RFQ

(Request for quotation)

Minimum of three written quotations based on a RFQ document with simplified T&Cs

          -

Must be based on a written specification provided to the supplier by the Council.

Quotation should be returned by post or via an e-tendering solution to the Head of Service

£ 25,000

£75,000

RFQ

(Request for quotation)

Three written quotations based on a RFQ document with simplified T&Cs

  • Contracts Finder
  • Council contract Register
  • Source East Midlands

Must be based on a written specification provided to the supplier by the Council.

Quotation should be returned by post or by an e-tendering solution to The Contract Compliance Officer.

£ 75,000

EU Threshold

Formal tender

Full tender process

  • Contracts Finder
  • Council contract Register
  • Source East Midlands
  • Specialist publication if appropriate

ITT documentation as relevant with sealed bids which should be returned by post or via an e-tendering solution to The Contract Compliance officer.

EU Threshold

above

Formal tender

Full tender process

  • OJEU 2
  • Contracts Finder
  • Council Contract Register
  • Source East Midlands
  • Specialist publication if appropriate

Tender documents to be returned via e-tendering solution F.A.O the Contract Compliance Officer.

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