Licensing authorities have a duty to protect public funds and prevent and detect fraud.

We share data with the following:

National Fraud Initiative (NFI)

This authority is under a duty to protect the public funds it administers, and to this end may use the information you have provided for the prevention and detection of fraud.  It may also, and on occassions will be required to, share this information with other bodies responsbile for auditing or administering public funds for these purposes.

Public Registers

The Council is obligated to provide public register(s) in relation to (drivers / Hackney / Private Hire vehicles) and a designated vehicles list. To provide better customer service, the Council's registers include all the data fields which are available across the different registers - for example operator information is shown on the designated vehicles list and will also be shown on the driver register.  This allows the public to only visit one register for the information required, rather than several registers.

Department of Environment, Food and Rural Affairs (DEFRA)

The Air Quality (Taxi and Private Hire Vehicles Database) (England and Wales) Regulation 2019 requires all licensing authorities in England and Wales to submit certain information about their licensed Taxis / Private Hire vehicles to the database.

Since the Introduction of the Air Quality (Taxi and Private Hire Vehicles Database) (England and Wales) Regulation 2019, the Council is required to provide vehicle data to DEFRA following all issues, renewals suspensions or refusals of licences.  The data shared will include vehicle registration mark, start and end date of licence, whether Taxi or Private Hire Vehicle, licence plate number and whether the vehicle is wheelchair accessible.

National Register of Taxi Licence Refusals and Revocations (NR3)

The licensing authority provides information to the NR3.  A mechanism for licensing authorities to share details of indivuduals who have had a Hackney Carriage or Private Hire Driver's licence revoked, or an application for one refused.  This is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the licensing authority - that is, assessing whether an individual is a fit and proper person to hold a Hackney Carriage or Private Hire Drivers' licence.


  • Where a Hackney Carriage / Private Hire Driver's licence is revoked, or an application for one refused, the authority will automatically record this decision on NR3.
  • All applications for a new licence or licence renewal will automatically be checked on NR3.  If a search of NR3 indicates a match with an applicant, the authority will seek further information about the entry on the register from the authority which recorded it.  Any information received as a result of an NR3 search will only be used in respect of the specific licence application and will not be retained beyond the determination of the application.

For more information see the Frequently Asked Questions

Charnwood Borough Council's Privacy Notice

Charnwood Borough Council collects personal information when you contact us for any services we provide and we will use this information to provide these services.  We may need to share your information with service providers and other departments within Charnwood Borough Council to ensure that you receive the best possible service, and this will be made clear in our privacy notice.  We will not share your information with third parties for marketing purposes or any other reason unless required to do so by law.

For information about how and why we may process your personal data, your data protection rights or how to contact our data protection officer, please view our Privacy Notice.

Last updated: Wed 8th April, 2020 @ 16:33