Charnwood Borough Council uses a well-established Leicestershire-wide event notification and reporting process.

This is designed to support event organisers to run events safely and effectively, and to signpost them to guidance on the measures that they might need to take to ensure that they comply with the relevant legislation and guidance.  It also helps us to fulfil our responsibility to flag information about upcoming events to our partner agencies, including the Emergency Services and Leicestershire County Council. 

If you wish to use Council owned land or Loughborough Market Place for any event you must make a formal application to us, and receive approval in writing, before your event can go ahead. Further information about the application process can be found on our planning an event webpage.

If you are holding an event elsewhere in Charnwood we would like to hear from you about your event if it falls into one or one or more the following categories:

  • Attendance of more than 500 people
  • VIP /Military interest or attendance
  • Highway impact (including road closures or restrictions)

Please complete the form below and return it to us at neighbourhoods.communities@charnwood.gov.uk.

Although many Government Covid-19 restrictions were lifted on Monday July 19, 2021 we are conscious that some event organisers still want to build Covid-19 security measures into their event planning. 

You may find our Covid-19 event planning document helpful. 

Further information and guidance can also be found on our  Covid-19 events questions webpage.

Who decides if an event can go ahead?

It is the responsibility of the event organiser(s) to decide if an event goes ahead.

The Council does not have general powers to stop events. If concerns are raised which relate to specific areas that the Council has powers over, such as the sale of alcohol, food safety, licensing, noise or health and safety then we may be able to take some formal action. We can also decide whether an event can go ahead on our land. Concerns about highways are the responsibility of Leicestershire County Council.

Who is responsible for the management of the event?

The event organiser is responsible for the safe planning and delivery of their event.  The Council is not responsible for managing events in Charnwood other than those which they deliver themselves.  Events cannot take place on Council-owned land (or on Loughborough Market Place) unless we give formal approval in writing. The vast majority of events in Charnwood do not take place on Council land. 

Who enforces action relating to potential Covid breaches?

Covid breaches can be reported through the Leicestershire Police website. 

The Council will work with the Leicestershire County Council and may stop events for Covid related issues using a Direction Notice if there is a danger of uncontrolled spread of the virus and it is a threat to public health. We can receive complaints about issues such as noise, anti-social behaviour, health and safety and licensing. Please visit our report webpage.

Last updated: Tue 3rd August, 2021 @ 12:33