Skip to Content

Holding an event in Charnwood - how to notify us

Our Customer Service Centre on Southfield Road is now open for essential enquiries by appointment only. Please be aware that it is mandatory for face coverings to be worn on the premises. More information, including how to make an appointment, can be found in this news story.

If you are planning to hold an event in Charnwood during the coronavirus pandemic we would like to hear from you. 

Government guidelines state that you should liaise with your local authority to discuss the Covid Secure controls you are planning to put in place.

The Council is not responsible for approving or managing events in Charnwood other than those which take place on Council-owned land. The vast majority of events do not take place on Council land. However, we will be involved if an event needs a licence such as for the sale of alcohol. Due to the coronavirus pandemic we are currently not accepting applications to hold events on Council land. 

However, we would like to know about events that are taking place in the borough, no matter how small or large, so we can potentially offer advice in relation to being Covid Secure.

If you are planning to organise any event where a number of people may attend, please read the information below and complete the event notification forms.

What events can take place at the moment?

With the exceptions of large sporting events, current government guidelines allow for outdoor events that are organised by businesses, charitable organisations, and public bodies to take place provided they have carried out a thorough risk assessment and taken all reasonable steps to mitigate the risk of viral transmission, taking into account that risk assessment, in line with COVID-19 Secure guidance.

This includes ensuring that social distancing between different households or support bubbles, and between those working at events and customers is maintained. The Events Industry Forum has published some useful guidance on outdoor events which has been developed with input from DCMS.

Here are some links to websites relating to Covid–19 which you may find helpful when planning your event:

What assistance can the Council give to support events during the pandemic?

Once we receive your completed documentation we will circulate it to colleagues and partners who can offer advice about how the event can be made as Covid secure as possible. We may also signpost you to other sources of information and provide information about any licenses or permissions required. As the event organiser you will then be able to decide if the event should go ahead.  

What information do you need me to send?

To tell us about the event and the measures which will be in place please complete both of the forms below and return it to us at neighbourhoods.communities@charnwood.gov.uk.

 Event Notification form:

If there are queries or concerns about your event you may be asked to submit further information

Who decides if events go ahead?

It is the responsibility of the event organisers to decide if an event goes ahead.

The Council can only decide if events go ahead on its land such as the Market Place, Queen’s Park, Southfields Park or in its buildings. Most events are not held on Council land and therefore do not need our permission, unless they need a licence.

The Council does not have general powers to stop events. If concerns are raised which relate to specific areas that the Council has powers over, such as the sale of alcohol, food safety, licensing, noise or health and safety then we may be able to take some formal action.

Concerns about highways are the responsibility of Leicestershire County Council.

Who is responsible for the management of the event on the day?

The event organiser is responsible for the safe planning and delivery of their event. 

The Council is not responsible for managing events in Charnwood other than those which they deliver themselves.  Events cannot take place on Council-owned land (or on Loughborough Market Place) unless we give formal approval in writing. The vast majority of events in Charnwood do not take place on Council land.

What sort of steps should organisers of events be doing to ensure they are Covid secure and safe for visitors?

Anyone organising an event should produce a risk assessment. An example list of questions you should consider when completing a risk assessment can be found here.

Who enforces potential covid breaches at events on the day?

Leicestershire Police. More information about reporting potential covid breaches can be found on the Leicestershire Police website.

The Council currently has no powers to stop events for COVID 19 related issues, but we can receive complaints about issues such as noise, anti-social behaviour. Please visit https://www.charnwood.gov.uk/pages/report

Where there are significant COVID19 risks identified Leicestershire County Council can issue a direction on event organisers. This can specify actions to be taken and ultimately impose prohibitions if necessary. 

Who do I contact, if I want to make a complaint about the way an event was managed, such as social distancing not being followed?

You need to direct your comments to the event organiser or the Police.  If social distancing is not being adhered to or face coverings not be worn in relevant locations, then this will be a matter for Leicestershire Police. 

If the event was on Council land such as the Queen’s Park, Southfields Park or Loughborough Market Place, please contact us.

For further information please call 01509 634710 or email us at  neighbourhoods.communities@charnwood.gov.uk  

Share this page:

Last updated: Thu 17th September, 2020 @ 15:38