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Personal licences

All Premises Licences authorising the supply of alcohol must have an identified Personal Licence holder. An application pack for a personal licence and guidance notes are near the bottom of the page.

Information on how to change a name and/or address on a Personal Licence can also be found towards the bottom of this page.


Designated Premises Supervisor

All supplies of alcohol under a Premises Licence must be made by or under the authority of a Personal Licence holder, known as the designated premises supervisor.

All applicants for a Personal Licence must:

  • be over 18
  • hold a relevant licensing qualification
  • provide a criminal record check that is no more than a month old
  • provide two passport sized photographs
  • provide a disclosure of convictions and declaration (available below)
  • provide right to work/immigration status
  • pay the fee of £37

The Personal Licence relates only to the supply of alcohol under a Premises Licence. You will not require a Personal Licence for activities including regulated entertainment such as live music or late night refreshment, or for the supply of alcohol under a Club Premises Certificate or Temporary Event Notice.

Holders of a Personal Licence are not authorised to supply alcohol anywhere, but only from establishments with a Premises Licence.


How to apply

New applicants need to get a criminal record check done and can do this by applying online via the mygov.scot website

Or you can apply for a basic disclosure using a paper application form. To request a paper form please complete the following section on the mygov.scot website.

Two photographs must be submitted, which:

  • contrast against the background
  • measure 45mm x 35mm
  • show the full face uncovered and without sunglasses and, unless the applicant wears a head covering due to their religious beliefs, without a head covering
  • One of the photos must be endorsed as a true likeness of the applicant by a solicitor or notary, professional person, or a person of standing in the community.

Further guidance is available in the application pack below.

As part of the application process you will be required to pass the BIIAB Award for Personal Licence Holders (Level 2). Although we are not recommending any training providers the following links may be of assistance:


Renewals

Personal licences no longer need to be renewed after a 10 year period. All personal licences granted will last for an indefinite period. The responsibility is still upon the personal licence holder to inform the council of any changes to the licence i.e change of address or convictions for a relevant offence.


Name and address changes

You must notify us if you change your name or address by completing and returning the following form:

The form must be returned alongside both parts of your personal licence, the certificate and photo card and a cheque for £10.50 (payable to Charnwood Borough Council) and a passport sized photograph to:

  • Licensing Section, Charnwood Borough Council, Southfield Road, Loughborough, LE11 2TX. 

Only then will a new licence be issued.

Please note that it is your responsibility to notify the licensing department, in writing, of the change of address or name. Failure to notify the licensing authority of the amendment and failure to produce the licence within 14 days is an offence under Section 127 of the Licensing Act 2003.


Replacement licences

If either part of your personal licence is lost, stolen or damaged you must notify us immediately by completing and returning the following form:

The form must be returned alongside a cheque for £10.50 (payable to Charnwood Borough Council) and a passport sized photograph to:

  • Licensing Section, Charnwood Borough Council, Southfield Road, Loughborough, LE11 2TX. 

Only then will a new licence be issued.


Immigration Act 2016

Individuals applying for a personal licence must be entitled to work in the UK. The Immigration Act 2016, amended the Licensing Act 2003, with effect from April 6 2017. Applications made on or after this date by someone who is not entitled to work in the UK must be rejected.

Licences must not be issued to people who are illegally present in the UK, who are not permitted to work, or who are permitted to work but are subject to a condition that prohibits them from doing work relating to the carrying on of a licensable activity.

In order to carry out this duty, from April 6 2017, licensing authorities must be satisfied that an applicant has the right to work in the UK. They require applicants to submit an identification document, to show that they have permission to be in the UK and to undertake work in a licensable activity.


Identification Documents

Applicants must demonstrate that they have an entitlement to work in the UK and are not subject to a condition preventing them from doing work relating to carrying on of a licensable activity. Please see point 2 of the guidance notes on the application form for further details.

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