Skip to content

Accessing historic documents

By law, we have to keep records of any building control applications that we receive for a minimum of 15 years. Although we do have some archived applications from before this time, please be aware that we are continually deleting older records to maximise our storage.

You can access historic building control information by using our interactive mapping system, the competent person database and EIR and FOI requests. Please consult the information below if you are interested in finding any record of previous applications.

Contact our building control team for more information.

Copies of Approvals and Completion Certificates

If you require copies of these documents, please call Building Control on 01509 634924. 


Competent person database

Work which does not require a full plans application or a building notice is known as a competent person scheme.

All  notifications are constantly being added to a public access stand-alone database, where we reveal the data as received on these notifications. Any error needs reporting to the installer or competent persons registered body.


CON29R 2007 information

Under the Environmental Information Regulations (EIR) we will commonly provide this information free of charge and as soon as possible, but within 20 working days. All requests are dealt with in the order in which they are received.

CON29R 1.1 asks: "Which of the following relating to the property have been granted, issued or refused or (where applicable) are the subject of pending applications?"

  • building regulations approval: only issued on applications with certain prefix
  • a building regulation completion certificate: only issued after 1992 on certain prefix
  • any building regulations certificate or notice issued in respect of work carried out under a competent person scheme

CON29R 3.8 asks: "Has a local authority authorised in relation to the property any proceedings for the contravention of any provision contained in the Building Regulations?"

  • the reply to this question relates to contravention where notices serves or court action taken only.


Application prefix explained (e.g FP/99/9999/1)

  • FP: Full plans application - Plans fully checked and either accepted or Rejected (Completion certificate and decision notice possible).
  • BN: Building notice - Plans not checked and work on site is inspected (Completion certificate possible).
  • RA: Regularisation - Retrospective application for works started without an application (Completion certificate possible).
  • RV: Reversion - Reversion application where an IN is cancelled and control revert back to us (Completion certificate possible).
  • IN: Initial notice - Initial Notice, works controls by a private Building Control body (Completion certificate and decision notice possible).
  • PA: Partner Application - Plans fully checked and either accepted or Rejected (Completion certificate and decision notice possible).
  • CBCPA: CBC partner application - Plans outside of Charnwood (Completion certificate and decision notice possible).

  • CF: Cavity fill - Notification received that cavity fill carried out
  • DS: Dangerous structure - When a dangerous structure has been reported and inspected
  • DM: Demolition - Notice received that demolition is due to be carried out
  • SAP: Standard assessment procedure - SAP assessment and EPC for a new build or conversion
  • RDSAP: Reduced data standard assessment procedure - RdSAP assessment and EPC carried out by us
  • NS: No submission - Record created where no application received or authorised for works
  • RW: Replacement windows - Application for replacement windows (Completion certificate possible).

All properties for sale or to let require an energy performance certificate (EPC), which will confirm via inspection if cavity wall insulation has been carried out.

We have limited data on Imaps and approx 6000 records held by building control (being added to Imaps shortly). A competent Person scheme has now been introduced for this so please check the competent person database.


Access to information via Environmental Information Regulations (EIR)

Unlike planning applications there is no general public right to inspect plans deposited under the building regulations. We consider that in most instances the information held within a building regulations application file will be personal data and so will not be made available.

Documents that relate to the design and construction of properties constitutes the personal data of the owner of the properties in question and therefore under this regulation that information is exempt from disclosure.

send all requests to foi@charnwood.gov.uk or fill in the online foi request form for consideration and a response as soon as possible.


Access to information via Freedom of Information Act (FOI)

There is no general public right to inspect plans deposited under the building regulations, but if you are the owner of a property we may allow you to examine previously submitted plans to help prepare an application.

send all requests to foi@charnwood.gov.uk or fill in the online foi request form for consideration and a response as soon as possible.


Previous newsletters

Share this page:

Last updated:

Back to top