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Templates and documents

Below is a list of templates, documents and information relating to; RFQ's, ITT's, evaluation processes, notification letters, our council policies, and additional clauses & special terms and conditions.


Request for Quotation (RFQ)

The main RFQ document contains requirements, specification, pricing schedule, supporting information, payment details, contract conditions acceptance, contact information and general conditions of contract.


Invitation to tender (ITT)

The main ITT document contains requirements, specification, pricing schedule, supporting information, payment details, contract conditions acceptance, contact information and general conditions of contract.

The following Tender Return Label should be sent out as part of the tender documentation pack, suppliers should use the label to make sure that their submission is in keeping with out contract procedure rules

Instructions to Tender (Word Document, 0.29 Mb): To be sent out as part of the tender documentation pack, the purpose of the document is to provide guidance to suppliers when completing the ITT submission.


Procedure timetable and checklist guidance 


Pre-Qualification Questionnaire (PQQ)

The purpose of the pre-qualification questionnaire is to set a minimum criteria relating to technical, economic and financial capabilities that the supplier must satisfy to be shortlisted to tender.

  • PQQ Main Body – Pre-Qualification Questionaire (Word Document, 0.12 Mb)   (Use this document when carrying out a restricted tendering process only)                         


Evaluation process


Notification letters


Council policies


Supplementary documents


Additional clauses and special terms and conditions

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